Social Media Policies – Application and Impact

Two recent cases concerning the use of social media by employees highlight the importance for employers of having a clear policy on the use of such public forums by their employees.

In the first, Smith v Trafford Housing Trust, the High Court  held that a Christian employee was entitled to express his views about gay marriage on Facebook and that doing so did not constitute misconduct.

Mr Smith was employed by the Trafford Housing Trust and he was contractually bound by a code of conduct.  This code made clear that:

1. employees must show commitment to the aims of the Trust and have regard to the need to maintain a positive image for the trust;

2.  employees must act in a non-confrontational, non-judgmental manner with customers and colleagues; and

3.  employees must not engage in activities which might bring the Trust into disrepute, either at work our outside work, including by making derogatory comments about the Trust or engaging in unruly or unlawful conduct on sites such as Facebook.

He was also bound by the Trust’s Equal Opportunities Policy.  This policy stated that colleagues and customers should be treated in a respectful and non-judgmental way and that employees should not engage in any conduct which would make another person feel uncomfortable, embarrassed or upset.

Mr Smith used Facebook and had 45 “friends” who were colleagues.  On his Facebook profile he identified himself as a manager of Trafford Housing Trust and described himself as a “full on charismatic Christian”.

On 13th February 2011, he posted a link on his wall to a BBC news article, “Gay church ‘marriages’ set to get the go-ahead”.  He added his own comment after the link which read “an equality too far”.

His colleague, Ms Stavordale, saw the link and Mr Smith’s comment and asked “Does this mean you don’t approve?”

Mr Smith replied  “no, not really, I don’t understand why people have no faith and don’t believe in Christ would want to get hitched in church the bible is quite specific that marriage is for men and women if the state wants to offer civil marriage to same sex then that is up to the state; but the state shouldn’t impose its rules on places of faith and conscience.”

As a result of these comments, Mr Smith was disciplined and was found guilty of gross misconduct.  He was demoted rather than dismissed and this was held to be a breach of contract.

The decision of the Court was summarised as follows:

1.  The postings were not capable of bringing the Trust into disrepute.  No reasonable person would think that he was expressing views on the Trust’s behalf.  While a Facebook account was capable of being used for work-related communications, Mr Smith’s Facebook wall did nothing of the sort.  While there was potential for the expression of views causing distress to employees to bring the Trust into disrepute, the moderate expression of Mr Smith’s views about gay marriage on his personal Facebook wall at a weekend out of working hours could not lead a reasonable reader to think the worst of the Trust for having employed Mr Smith.  The court added that “the encouragement of diversity in the recruitment of employees inevitably involves employing persons with widely different religious and political beliefs and views, some of which, however moderately expressed, may cause distress among the holders of deeply felt opposite views”.

2.  The obligation not to promote religious beliefs did not extend to Mr Smith’s Facebook wall irrespective of the fact that 45 of his Facebook friends were work colleagues.

3.  A difference of views is bound to cause upset, but that is the price of freedom of speech.  It was held that Mr Smith had not failed to treat his colleagues with dignity or respect or acting in any way liable to cause offence.  Viewed objectively, Mr Smith’s postings, either themselves or the manner in which they were expressed, were not judgmental, disrespectful or liable to cause offence.

This decision affirms an employee’s right to privacy, viewing Facebook as a social and personal medium, unless the context suggests otherwise (c.f. Novak v Phones 4U Ltd below).  According to the court, it was clear from the employee’s Facebook page that he was not using it for work-related purposes, despite the fact that 45 of his Facebook friends were colleagues.

The EAT’s decision in the case of Novak v Phones 4U Ltd, however,  highlights the scope for comments made on social media to form part of a continuing act for discrimination purposes as such postings tend to remain in public view for long periods of time (if not indefinitely).  This differs from instances of banter in an office where, once the offending statement has been made, time starts to run for the purposes of limitation and issuing claims.  Although this was not specifically addressed in the judgment, it is an interesting point to note for possible future cases involving social media.

It is also an example of a case where the context of the postings are clearly work-related and not social or private.  In Novak, the claimant’s colleagues were using Facebook to specifically discuss and make fun of the claimant, a work colleague in relation to an incident at work.  The claimant  (an American with a disability) was a manager at a mobile phone store. He fell down the stairs at work and has been absent from work ever since. As a result of the comments, he brought claims for disability and race discrimination. In general, office banter has an immediacy which means that those participating will tend not to return to the original joke long after the event, whereas the nature of social media sites invites continual comment and dialogue.  This is what happened here.  The comments continued over a period of several months, with a gap of 7 weeks between the first set of postings and the final set.  Nevertheless the EAT held that the two sets of Facebook postings were one continuous act.  The subject matter of the postings was the claimant’s fall and his subsequent grievance.  It was therefore held that there was clearly a connection in terms of individuals, subject matter and timing of the posts and as such it was one continuing act for the purposes of limitation.

The clear message from both these cases is that social media is not always private but may be deemed so, depending upon the context of its use, even if several people from one place of work interact on it.  As such, it is absolutely vital for employers to have clear social media policies which are carefully drafted and which staff are notified of and, preferably trained on.  It is also vital that such policies are implemented and that breaches of such policies are dealt with consistently across the workplace.

In my next post I will provide a check-list of things to look out for when using e-mail and social media.

 

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The Beecroft Report and Employment Legislative Reform

Business Secretary, Vince Cable, said this week, after publication of the Beecroft Report that the Government has “always been clear that sensible and well thought-through reforms need a strong evidence base behind them, not just anecdotal experiencesOne of Mr Beecroft’s recommendations was a suggestion to bring in no-fault dismissal.  In my daily conversations with businesses, this has very rarely been raised with me as a barrier to growthBusinesses are much more concerned about access to finance or weak demand than they are about this issue”. 

Mr Cable is therefore saying that before introducing legislative changes the Government wants hard evidence for the benefits of any reforms but in the same breath talks about his own daily conversations with businesses, which can only be anecdotal.  

Whether as a result of empirical evidence or anecdote, the Government clearly sees a need for reform in the area of employment as a way of stimulating economic growth and a draft of The Enterprise and Regulatory Reform Bill was yesterday put before parliament.  There are mixed views as to whether the Bill will have any real impact on the economy but one particular aspect of the Bill which is likely to be of keen interest to business is the possible reduction on the cap on compensatory awards for unfair dismissal which currently stands at £72,300.  However, given the fact that the majority of awards made by tribunals in unfair dismissal claims tend to be limited to 12 months’ future loss of earnings and the median earnings for employees in 2010 were £20,800, in real terms, most claims are not worth anywhere near the statutory cap in any event.  

In addition to the likely reduction to the cap on the compensatory award for unfair dismissal, the Bill provides for:

 A mandatory period of Acas conciliation before proceedings can be issued

  • Extension of limitation periods to allow for that conciliation
  • Introduction of ‘legal officers’ to make decisions in certain cases if all parties agree in writing
  • EAT cases to be heard by a judge alone, unless ordered otherwise
  • Power for a tribunal to impose a penalty on employers of 50% of any financial award, subject to a minimum of £100 and a maximum of £5,000 where there are “aggravating features” (not defined), with a 50% discount for payment within 21 days
  • Definition of ‘qualifying disclosure’ in whistle-blowing legislation to be restricted to disclosures “in the public interest” (not defined)
  • ‘compromise agreements’ to be renamed ‘settlement agreements’

 I would be interested to hear from any business owners on their views of these reforms.

 

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